Lottery Automation
Innovative Lottery Automation Solution designed exclusively for the needs of the Lottery Industry.
What Can Lottery Automation Do for You?
Primary Lottery Automation Areas
Retailer Licensing
The Retailer Licensing process begins when a retailer fills out an online retailer application and submits the supporting documentation – either with the initial application or after preliminary vetting is performed.
The retailer licensing automation builds an electronic retailer file with placeholders for all the required documents.
Your preferred workflow kicks in, sending out required tasks. You can determine the order in which the tasks and approvals are performed as well as what tasks are performed based on the application.
During this process, retailer communications can be generated based on a variety of templates including adverse background checks, status updates, notifications and reminders for additional information, and finally an approved certificate of authority.
Retailer Renewals
Retailer Profiles contain the retailer renewal date and the lottery lead time requirements. Based on those factors, the Lottery Automation Workflow initiates the renewal lifecycle sending an email notification to the retailers due for renewal.
This email notification will be customized for each retailer and will include their renewal requirements based on their profile and a link to the electronic renewal form.
A Reporting Dashboard is configured to track the renewal process for all retailers allowing Lottery users to drill down to specific retailers.
The workflow will automatically send reminders to retailers who do not respond within a pre-determined timeframe. All communications are stored in the Electronic Retailer File.
Lottery Lifecycle Management Strategy
Communicate with the retailer and player quickly, accurately and completely through online electronic forms, email notifications and reminders as well as an integrated secure file sharing tool.
Automate the manual tasks of sorting, matching, filing, routing, tracking, notifying, composing and reporting.
Facilitate decision making through automating business rules, calendar deadlines, workflow queue management, in addition to capturing and providing immediate access to all relevant information.
Integrate with the system of record (gaming system) as well as the lottery website through a variety of industry standard tools to maintain data integrity, reduce labor and streamline access.
Claims / Prize Payment Processing
While the gaming system vendors have become automated, the prize payment process remains a manual paper intensive process. Our Lottery Automation Solution automates the claims prize payment process creating a compliant, transparent process.
The lottery automation claims process automates the documentation and approvals of claims and the investigation of exception claims. Documentation includes:
- Winner Claim Form
- W9
- Winner Identification
- Social Security Number Documentation
Retailer Adjustments
Due to issues with tickets, retailers frequently request financial adjustments from the lottery. Each case is reviewed to determine whether a financial payout is required. The current approach is labor-intensive and provides no visibility into the overall process. In addition, data analysis, reporting and auditing capabilities are nonexistent.
In the new workflow, the retailer requests an adjustment form online and submits the supporting documentation including the ticket(s) in question and/or the transaction log. The system automatically builds a folder for the adjustment. The submission is verified, validated and assigned to the appropriate representative to research and process the request.
If the request is approved, it is automatically routed through the correct steps (from management to accounting), and the electronic funds transfer is performed. Throughout the process, the lottery Automation Workflow will send updates to the retailer. The status of all requests for adjustments will be dynamically visible in the reporting dashboard.
Administrative Operations
The Lottery Automation Workflow solution leverages the Unity Electronic Form and Workflow technologies to automate the administrative operation tasks including:
- Mileage and vehicle logs
- Expense reports
- Business cards requests
- Managing citizen complaints
- Capturing accident reports
- Driver disclosure forms
- Purchase requests
- Other paper-based forms and documents
These solutions allow users to complete forms with advanced controls like data validation, dynamic rules and actions, calculations and more, with a consistent experience across devices. These forms feed directly into approval processes and are visible in reporting dashboards.
Public Records Request Management
Access to public records is a cornerstone of a transparent government, which often includes lottery jurisdictions. However, responding to requests for public records quickly is a constant challenge. Manually processing and responding to requests is not only time-consuming, but it can also cause frustration when those responses are delayed or incomplete. Once they are received, tracking and distributing these requests becomes a challenge.
With a Lottery Automation Public Records Request solution, you simplify request submission and fulfillment. From online request capabilities and comprehensive record searches to digital delivery, the solution streamlines the process from beginning to end.
Government officials feel increased pressure to provide easy access to public records and often face mandates for fulfilling requests. For staff, tracking and reporting have become just as important as completing the requests.
The Public Records Request solution helps:
- Simplify request submission and delivery
- Provide comprehensive search for complete request fulfillment
- Improve process transparency and reporting
Your organization will have the tools it needs to quickly prioritize and complete records requests. Once completed, the solution guarantees quick delivery of documents to requestors, improving the process from beginning to end.
An intuitive suite of secure user interfaces
Lottery Team Tools
Retailer Applicant Forms Portal
Retailer Tools
Claims Portal
Technology to simplify, automate, and centralize all of your manual processes.
Records Management Expertise
Flexible & Configurable
Increased Efficiency
Limitless Integrations
Accessible & Compatible
License Registration & Renewals
Communications Management
